Cyclopedia of Commerce, Accountancy, Business Administration, v. 04 (of 10)American School of Correspondence
General
Cyclopedia of Commerce, Accountancy, Business Administration, v. 04 (of 10)
American School of Correspondence
Accounting; Business; Commerce
The effect of this transaction is that we have received a new note for
$100.50, and we debit bills receivable. This new note pays an older one
which goes out of our possession, so we credit bills receivable. The
amount of the new note includes the interest on the old, and we credit
interest.
We might have gone about this in a roundabout way by making these
entries:
_To cancel the old note:_
Samuel Smart $100.50
Bills Receivable $100.00
Interest, and Discount .50
Note due Oct. 10th.
_To enter the new note:_
Bills Receivable $100.50
Samuel Smart $100.50
New note 30 days to take up note due Oct. 10th.
These entries would leave the accounts in exactly the same condition as
our first entry, and would serve no useful purpose. This is given as an
illustration of how several entries may be made when the transaction
could be as clearly explained in one.
=95. When Renewed Note Has Been Discounted.= If the note which Samuel
Smart has renewed has been discounted at the bank, we must reimburse
the bank in some manner before we can obtain possession of the original
note. The most simple way to handle this transaction will be to give
the bank our check to pay the note. The entry is:
Bills Discounted $100.00
Interest and Discount .50
To Bank $100.50
Gave check to take up Samuel Smart's note.
We shall then treat the new note as previously explained. If, after
getting it recorded on the books, we wish to discount this note, the
entries will be exactly the same as when we discounted the original
note.
=96. When We Give or Pay a Note.= When we give our note, the effect of
the transaction is just the opposite of the receipt of a note. Instead
of adding to one class of our resources we are increasing one class of
our liabilities, in return for which we either receive something of
value or reduce our liabilities of another class. When we give our note
in payment of a loan, we receive cash; if we buy goods and give a note
in payment, we receive merchandise; if we give a note in payment of an
account, we simply reduce our liabilities of one class and add to those
of another.
The entries necessary to properly record transactions involving
notes given or bills payable, are not so complex as is the case with
transactions involving bills receivable. The following illustrations
cover transactions likely to arise in the average business:
We give our note for $100.00 payable in 30 days, without interest, to
Western Grocer Co. in settlement of an account. The entry is:
Western Grocer Co. $100.00
Bills Payable $100.00
Note 30 days without interest
When we pay the note the entry is:
Bills Payable $100.00
Bank $100.00
Check to Western Grocer Co. to pay note due Oct. 10.
Public-domain text, read in full here on John Shaqi.
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