Cyclopedia of Commerce, Accountancy, Business Administration, v. 01 (of 10)American School of Correspondence
General
Cyclopedia of Commerce, Accountancy, Business Administration, v. 01 (of 10)
American School of Correspondence
Accounting; Business; Commerce
The need has been felt for a small filing cabinet, or stack of
sections, that would be complete and give the proper variety. The
professional man, the department manager, and the executive have need
for a small cabinet for personal correspondence, reports, statistics,
records of matters requiring personal attention, blanks and forms,
private papers, and all matters of a confidential nature. This need
seems to have been met satisfactorily by the small sections known to
the trade as _sectionets_.
[Illustration: Fig. 33. Inter-Inter Cabinet _The Macey Co._]
These are complete sections, the largest size being that of the
vertical file drawer, which can be stacked one on top of the other or
side by side. Any of the standard filing devices can be made up into
these sections. A small section for 4"×6" cards is shown in Fig. 34.
A single section, with top and base, makes a complete cabinet, which
can be added to as needed. Fig. 35 shows a small stack of sections
consisting of vertical file, 5"×8" card index, and 3"×5" card-index
drawers, and one document file, on a leg base.
=Transfer Files.= Files for the storage of transferred correspondence
can be of cheaper construction than the regular filing cabinets, as
they are less frequently referred to and not subject to the same hard
usage. They should, however, be of reasonably substantial construction;
it is usual to keep business correspondence at least two years, and it
may be necessary to refer to it many times after it is transferred.
Then, too, if substantial transfer files are provided, they can be
used again and again; sufficient transfer files to hold two years'
correspondence will last indefinitely.
[Illustration: Fig. 34. Card Sectionet _Shaw-Walker Co._]
At first, manufacturers of vertical filing equipment supplied nothing
more substantial than boxes made of binder's board. Boxes the size of a
vertical file drawer were used. These were usually stored on shelves,
and to refer to the contents it was necessary to take down the box and
remove the cover. To keep pace with improvements in filing cabinets,
new styles of transfer files have been perfected. One of the most
satisfactory of the more modern styles is the drawer transfer file,
which is practically a single drawer section. It is made of light wood
with a drawer as shown in Fig. 36. These files can be stacked, one on
top of another, and locked together, making a solid filing cabinet.
The drawers hold the contents of a vertical file drawer, but are not
equipped with follower blocks, and are not recommended for current
filing. These transfer files cost more than the old style, but when
durability and accessibility are considered, they probably are more
economical in the long run.
[Illustration: DICTATING TO THE BUSINESS PHONOGRAPH, MANUFACTURED BY
THE NATIONAL PHONOGRAPH COMPANY, ORANGE, N.J.]
[Illustration: Fig. 35. A Stack of Sectionets _Shaw-Walker Co._]
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