Cyclopedia of Commerce, Accountancy, Business Administration, v. 04 (of 10)American School of Correspondence
General
Cyclopedia of Commerce, Accountancy, Business Administration, v. 04 (of 10)
American School of Correspondence
Accounting; Business; Commerce
When properly handled, the voucher system does away with the purchase
ledger, no ledger accounts with creditors being necessary. The
register in connection with a file of unpaid vouchers, furnished a
complete record of each individual creditor's account. At the same
time, a controlling account is provided, which exhibits the total of
outstanding accounts, and balances with the voucher register.
To furnish representative illustrations, we show several forms of
voucher registers, which exhibit the special features usually found in
such records. These may be used as guides in designing registers for
any business.
Figs. 10 and 11 show forms identical in general arrangement, except
that one is designed for a mercantile business, while the other is
intended for a manufacturing establishment. The columns beginning at
the extreme left are as follows: _Date Entered_, _Voucher Number_,
_Name of Payee_ and nature of account, _Date of Invoice_, _Vouchers
Payable_ (the total), and _Date Due_. The columns following are for
distribution of the total to the different accounts. Columns are
provided for those accounts in each group to which most frequent
charges are made. The amounts of the vouchers are extended in these
columns and footings carried forward to the end of the month.
In every business there are certain expense accounts to which charges
are infrequent, not more than one charge a month, and in some cases
one or two in a year. Examples of these accounts are insurance, taxes,
rent, etc. To add columns to an already large voucher register for the
accommodation of these few items is impractical, hence the Sundries
column is provided for charges to accounts for which special columns
are not provided. Space is allowed for entering the names of the
accounts, and each item is posted direct to the ledger account.
[Illustration: Fig. 10]
[Illustration: Fig. 11]
[Illustration: Fig. 12]
[Illustration: Fig. 13]
Typical Forms of Voucher Registers
[Illustration: Designed for Use in Different Businesses]
The form of voucher register illustrated in Fig. 12 is designed for use
where a complete voucher system, including the use of journal vouchers,
is maintained. The special feature of this form is the addition of
several columns for credit accounts. Space is provided for entering
the names of the accounts to be credited, the amounts being carried to
the proper ledger columns. This makes it possible to enter any journal
voucher, and since full particulars are shown in the voucher itself, no
explanations are required in the register.
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