Cyclopedia of Commerce, Accountancy, Business Administration, v. 05 (of 10)American School of Correspondence
General
Cyclopedia of Commerce, Accountancy, Business Administration, v. 05 (of 10)
American School of Correspondence
Accounting; Business; Commerce
If one should ask them how they know that all invoices are charged (or
copied into the tissue books) the invariable answer would be, "Oh! we
never lose any bills before they are copied." Ask them how they know
none are lost and, after thinking a while, they will admit that they
really do not know _for sure_. They begin to check back the tissue book
after some customer brings in a bill for payment which has never been
copied into the tissue book, and hence has not been posted to the
customer's account.
[Illustration:
Fig. 5. Old-Style Copy Press. _Underwood Typewriter Co._
]
Fig. 4 shows the old-style cloth bath, Fig. 5 the old-style copy press,
and Fig. 6 the old-style sales book (tissue paper leaves).
LOOSE-LEAF SALES SHEETS AND INVOICES
This style of billing was the first variation from the plan of using
copying ink, or pencil, on invoices and then transferring the ink to
tissue paper books, by wetting the leaves with water and then absorbing
the surplus water with paper blotters. Or this was done by placing damp
cloths on the under side of the leaf and covering it with a leaf,
placing the invoice downward on the tissue leaf, closing the book, and
placing it in a copying press. The ink from the invoice was sufficiently
transferred to the tissue paper to make an impression thereon.
[Illustration:
Fig. 6. Old-Style Sales Book. _Underwood Typewriter Co._
]
If the person who did the copying did not use due care, the paper would
be too wet and the ink would run and blur the copy and the invoice. If
two invoices were accidently picked up by the person copying, the top
invoice would not be copied on the tissue sheet. This is a most serious
objection, for the reason that the copy in the tissue was used as record
of the invoice for the purpose of posting into the ledger.
Another difficulty was the usual one experienced through the use of
bound books in office work. Only one person can use a book at one time.
If Fayette Henry, the accountant, was using the tissue-copy book, and
Dave Pike, the order clerk, wanted to use it to see if all invoices had
been copied by the office boy, he had to wait on Fayette Henry. The
loose-leaf sales sheet shown in Fig. 7, with the pages serially numbered
and placed in proper binders after each sheet has been filed, overcomes
all of the difficulties mentioned—with many additional benefits.
[Illustration:
Fig. 7. Loose-Leaf Sales Sheet and Invoices. No Ruling on Sales Sheet.
_Remington Typewriter Co._
]
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