Cyclopedia of Commerce, Accountancy, Business Administration, v. 05 (of 10)American School of Correspondence
General
Cyclopedia of Commerce, Accountancy, Business Administration, v. 05 (of 10)
American School of Correspondence
Accounting; Business; Commerce
=Loose-Leaf Sheets with Invoices in Blanket Form.= In some lines of
business it is possible to use invoices of equal size. Some firms
therefore have the invoices and sales sheets of equal size. The top
sheet is perforated horizontally at equal distances, which permits the
invoices to be torn apart so that one blanket of form invoices may be
separated into three or four separate invoices. This plan can be used
where the work is done on an ordinary letter-writing machine. In
preparing the papers for billing, a sheet of carbon equal in size to the
sales sheet is used. A heavy-weight carbon (10lb.) with hard finish is
the best kind of carbon to use for this work. If an extra sales sheet is
needed for any purpose, a duplicate sheet of paper, preferably of
another color, can be used with another sheet of carbon interleaved
between the two sales sheets. This method is wasteful of space as far as
the sales sheet is concerned. If each invoice were loose and placed in
the machine in such a manner that the first written line on the invoice
would be two or three spaces only below the last item of the previous
invoice manifolded on the sales sheet, generally _one more_ invoice of
average size could be manifolded onto the sales sheet.
=Loose-Leaf Sales Sheet with Separate Invoices.= This combination is
made possible by the billing machine, the flat-bed and the cylinder
style. Cylinder billing machines are equipped with special carriages
having special feed rolls which hold the sales sheet until it is fed
entirely through the machine. Cylinder machines also have an independent
feed roll which can be released by a special lever. This permits an
invoice to be inserted in the machine, and then clamped into position by
the intermediate feed roll and fed through the machine with the sales
sheet until the invoice is completed. The intermediate feed roll is then
released, and the invoice removed without disturbing the sales sheet.
The next invoice is then placed in position, and the same operation is
repeated. This allows one invoice to be manifolded very nearly under the
previous invoice. Some firms having invoices of one or two items only,
which permits of from seven to nine invoices being manifolded on each
page, have the invoices made up in blanket form; that is, seven or eight
invoices to a strip. After each invoice is manifolded they advance the
next invoice into position and then tear the invoices apart as
previously described.
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