Cyclopedia of Commerce, Accountancy, Business Administration, v. 05 (of 10)American School of Correspondence
General
Cyclopedia of Commerce, Accountancy, Business Administration, v. 05 (of 10)
American School of Correspondence
Accounting; Business; Commerce
There is no good reason why an alphabetical card ledger should not be as
safe as the numerical. If it is desired to guard against the removal of
one card and the substitution of another, the blank cards should be
placed in the custody of one man, who will issue them to the bookkeeper
as needed, first placing his initials on the card. In any event, the
card ledger should be provided with a locking device which will prevent
the removal of a card, except by the one who has the key.
These suggestions may be of assistance to the bookkeeper who is called
upon to use a card ledger.
Never leave ledger cards lying on the desk. When you leave your work,
put them back in the file, where they belong.
Before leaving the office, lock the ledger so that no one can remove a
card in your absence.
If your superior asks you to see a certain ledger account, do not give
him that one card. He may lose it. Give him the entire tray, with the
cards securely locked. Should he insist on having that one card, ask him
to give you a receipt for it.
Some special forms of ledger cards are illustrated. Fig. 21 _a._ is a
form used by a dental supply house. The special feature of the form is a
separate column for each different class of goods purchased by the
customer. Fig. 21 _b._ is used by a publisher for advertising accounts.
Fig. 21 _c._ is a conventional balance ledger form adapted for use in
almost any line of business.
=24. Tabular Ledger.= This is a ledger in which the names are written
down the side of the page, with debits, credits, and balances extending
across the page. Columns are arranged to group entries during uniform
periods, as a month, week, or day. A special feature of this style of
ledger is that it can be more quickly balanced and proved than any other
style. To prove this ledger add the balances at the end of the preceding
period to the debit postings of the current period. This will equal the
total of the credit postings added to the new balances, if the balances
have been correctly extended. The postings to all of the accounts on a
page—30 to 40—can be footed at one operation, saving much time.
Fig. 22 _a._ is a form of a tabular ledger used by banks, known as the
_Boston bank ledger_. It is specially arranged to exhibit daily
balances, as it is necessary that the depositor's ledger be balanced
daily. This form can be used in a mercantile business, but as balances
are not required daily, the form shown in Fig. 22 _b._ is better adapted
to the purpose. These tabular forms of ledgers are not commonly used
except in banks.
=25. Balance Ledgers.= Three forms of balance ledgers are illustrated,
each one of which is specially adapted to some particular class of
business.
[Illustration:
Fig. 22 _a._ Boston Bank Ledger
]
[Illustration:
Fig. 22 _b._ Commercial Tabular Ledger
]
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