All names, except those entered by rank, are entered in alphabetical order with the last name first. The names of enlisted men attached to the company are borne on a detachment roll. This is not true of officers attached to an organization, however. Remarks should be entered according to the model which can be obtained from the Adjutant General's Office. All changes should be noted which affect the status of the soldier. An excellent idea for retaining this data is to keep a separate card for each man and to enter thereon anything that affects his status. PAY ROLL. a.r. 1315-1383.--The pay roll is made out monthly in triplicate, one copy being retained and two copies being sent to the Quartermaster. On the pay roll there are four certificates to be signed: 1. The commander of the organization examines the roll carefully and certifies that all entries are correct. 2. The inspecting and mustering officer signs certifying that all are present or accounted for--or notes exceptions. 3. The commanding officer witnesses the payment of each man and certifies to that effect. 4. The commanding officer certifies that the duplicate and triplicate are exact copies of the original. NAMES.--The last name is entered first; _e.g._, Smith, John A. But the soldier signs as follows: John A. Smith. LOSSES.--The losses should follow immediately on the next line after the last entry. They include those by reason of: Discharge, transfer, retirement, desertion and the fact that the man has been dropped. Each officer should check his knowledge and be sure that he knows the purpose of, and is familiar with the following papers: (References are to Army Regulations and to Adjutant and Quartermaster forms.) (1) Morning Report (a.r. 280). (2) Daily Sick Report (a.r. 280), (339 a.g.o.). (3) Duty Roster (a.r. 282), (339 a.g.o.). (4) Company Fund Book (a.r. 280), (452 q.m.c.). (5) Delinquency Record (a.r. 280), (509 q.m.c.). (6) Property Responsibility: Quartermaster (a.r. 280), (501cc q.m.c.). Ordnance (a.r. 280), (501c q.m.c.). (7) Descriptive List, Military Record and Clothing Account (a.r. 280), (29 a.g.o.). (8) Memorandum Receipts (a.r. 281), (448 a.g.o.). (9) Abstract Record of Memorandum Receipts (par. 1, g.o., 6, 1916), (448b a.g.o.). (10) Summary Court Records (a.r. 9570), (594 a.g.o.). (11) Statement of Clothing charged to Enlisted man (165b q.m.c.). (12) Abstract of Clothing (180 q.m.c.). (13) Company Target Records (307 a.g.o.). (14) Individual Clothing Slips (165 q.m.c.). (15) Files of Orders (a.r. 280). (16) Correspondence Book with Index (a.r. 280). (17) Document File. (18) Record of Rifles (p. 14, Ordnance Pamphlet No. 1965). (19) Record of Sizes of Clothing (g.o. 48, 1911). (20) Company Return (a.r. 811), (30 a.g.o.). (21) Muster Roll (a.g. 807). (22) Returns (a.g. 811). (23) Return of Casualties. (24) Pay Roll (366 q.m.c.).