The County: The "Dark Continent" of American PoliticsGilbertson, Henry S.
History
The County: The "Dark Continent" of American Politics
Gilbertson, Henry S.
County government -- United States
A special field in which exact knowledge is particularly essential as
a safeguard against theft is that of the auditor. To many a county
treasurer the auditing demands of the government appear to be met when
some basis of authority for a payment has been established. Sometimes
even then the authority in question is not a legal one for often it may
not be established by reference to the letter of the statute but by the
precedents set by previous incumbents. Not “What does the law say about
it?” but “What did ---- do in such cases?” is apt to be the question
uppermost in the mind of the official. How many millions of good money
have slipped through county treasurers’ hands through such a procedure
will never be known. The state examiner who has not discovered many an
old-fashioned county where many such illegal payments have been made is
rare indeed.
But such post-mortem checking of illegal payments is, for the most
part, but a sad business. Modern standards of auditing organization
and practice aim to insure more completely that the authority for
payment shall be established _before_ payment. The auditor should
certainly be wholly independent of the disbursing officer and some
authorities would also insist, of the appropriating body. Least of all
should the auditing be done by the appropriating body itself or through
its committees (as is true in some states) for such an audit through
lack of first-hand consideration and definite fixing of responsibility
rapidly degenerates into a perfunctory performance. It is even the
practice in some counties to audit bills in full board by acclamation!
And since so large a portion of county claims are for material and
supplies for use in the construction and maintenance of roads,
bridges and institutions, the work of audit cannot fail to be closely
associated with the purchasing system. The purchasing agent by
whatsoever name called, is, after all, a special sort of auditor,
dealing with a variety of commodities instead of funds. As in every
other branch of public service, successful purchasing depends primarily
on exact information, relating in this case, to standards of utility
of various articles, the present and the probable future state of the
market, the exact condition of present supplies, the honest fulfillment
of contracts. Such information may come through stock ledgers,
inspectors, trade journals or chemical tests.
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