The depository libraries receive the sheep set by law from the
superintendent of documents. Each department has its own list of
"exchanges" (i.e., designations) which receive gratis the publications
of that department intended for general distribution. Non-depository
libraries receive their documents regularly from the departments
when on the department exchange list, or irregularly from their
representatives in congress. "Remainder libraries" receive from the
superintendent of documents such documents as can be supplied from the
fractional quotas sent to him after the editions ordered for the
use of congress have been equally divided among the senators and
representatives.
"Special libraries" are those libraries specially designated by
members of congress to receive the publications of the geological
survey.
Many thousands of books have been sent on special application to
libraries not on the list. The depository, remainder, and special
libraries together now number over 1300.
All the departments still control the distribution of their own
publications, the superintendent of documents only distributing the
sheep set, and such of the department publications as have been turned
over to him by the departments for this purpose, or of which there
have been remainders. Sometimes the number of copies of its own
publications allotted to the department is very small and soon
exhausted.
Librarians and others who want full information about the
distribution, present methods of issue, etc., of public documents,
should send for the First annual report of the superintendent of
documents. In addition there have been issued from his office, since
its establishment in March, 1895, a check list of public documents,
and since January, 1895, a monthly catalog of current publications.
Both are mailed free upon application.
Care in a library
The question of the most economical, and at the same time satisfactory
manner of caring for documents in a library, cannot be considered in
the space of so brief an article as this necessarily must be. After
all, it is a question that must be settled by each library for itself,
since it rests chiefly upon the extent to which the library can afford
duplication.
Depository libraries have better opportunities than others for filling
up the sheep set, and having this set they have the greater portion
of those documents useful to the average library. A complete sheep
set from the 15th Congress to the close of the 53d Congress numbers
slightly over 3343V., and will require 860 feet of shelving, or six
modern iron book stacks.
Public-domain text, read in full here on John Shaqi.
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