Sec. 5. When bids are asked for supplies, furniture, repairs, labor, etc., they shall be made under seal, and shall only be opened at a meeting of the board or of the committee to which the matter has been referred. ARTICLE VII TO BE IN WRITING Section 1. All reports, recommendations, and resolutions shall be submitted in writing. Sec. 2. Reports of committees shall be signed by two members thereof. ARTICLE VIII EMPLOYES Section 1. The terms of all regular employes shall continue until their successors are appointed. They shall be subject, however, to removal for cause, at any time, by a vote of the board. Sec. 2. The president may suspend any employe, for cause, subject to the action of the board at its next meeting. Sec. 3. The salaries of employes shall be fixed before their election. ARTICLE IX THE LIBRARIAN Section 1. Subject to the direction of the board and the several committees, the librarian shall have supervisory charge, control, and management of the Library building and all of its appurtenances, as well as of all the employes in and about the same. Sec. 2. He shall be held strictly responsible for the care and preservation of the property in charge of the board; the courtesy and efficiency of the library service; the accuracy of the records; the reliability of his accounts and statements; the classifying, cataloging, and shelving of the books; the enforcement of the rules; the cleanliness and good condition of the building, grounds, and sidewalks; and the proper heating, lighting, and ventilation of the building. Sec 3. He shall attend the meetings of the board and assist the secretary in keeping his minutes and accounts. Sec. 4. He shall keep an account, in permanent form, of all his receipts and expenses on behalf of the library, and report the same to the board monthly. Sec. 5. He shall make a monthly report of the operations of the library, including a list of all accessions to the various departments of the same, whether by gift or purchase, with such recommendations as, in his opinion, will promote its efficiency. Sec. 6. He shall keep record books of all accessions to the library by purchase, and of all gifts for its several departments, with the dates when received, and, in the case of donations, the names and places of residence of the donors. Sec. 7. He shall promptly and courteously acknowledge all gifts to the library or any of its departments. Sec. 8. He shall keep an account of the time of the several employes; prepare the pay-rolls in accordance therewith, and place the same before the finance committee in advance of each regular meeting. Sec. 9. He shall prepare an annual report showing, as fully as may be practical, the operation of the library and its several departments during the preceding year, with an inventory of the furniture, books, and other contents of the building. Sec. 10. The first assistant librarian shall perform the duties of the librarian during the latter's absence.