Cyclopedia of Commerce, Accountancy, Business Administration, v. 04 (of 10)American School of Correspondence
General
Cyclopedia of Commerce, Accountancy, Business Administration, v. 04 (of 10)
American School of Correspondence
Accounting; Business; Commerce
The items paid can be listed on the voucher, or there may be a
reference to certain invoices included in the payment. Some accountants
attach the original invoice to the voucher, but for certain reasons we
do not advocate this practice. Until the receipted voucher is returned
there is no record of the items covered, unless the invoice has been
copied.
[Illustration: Fig. 3. Combined Voucher and Check Used by the
Pennsylvania Railroad Company]
Some houses are slow in returning receipted invoices, resulting in many
annoying delays. If the invoice is kept on file we at least have a
record of the transaction, and it may be very necessary to refer to the
invoice for prices or other information.
The back of the voucher is usually printed with a form for a
distribution of the amount to the account or accounts to which it
should be charged. A typical form is shown in Fig. 2. For permanent
filing a voucher of this style is folded so that the number appears at
the top, followed by the name of the payee, and the distribution record.
=4. Voucher Checks.= A step in advance of the early form of voucher
with separate check is the voucher check. This is a form which combines
the voucher and check.
Of voucher checks there are many forms, each designed to meet some
special condition, or to conform with the ideas of the accountant.
While these forms exhibit many variations in detail they may be divided
into two general classes: folded voucher checks and single voucher
checks.
The folded voucher check is usually twice the width of an ordinary
check, making it regular check size when folded. This is intended to
provide a receipt for the payment of items listed, by the endorsement
of the check. Several such forms are illustrated.
Fig. 3 is a form of combined voucher and check used by the Pennsylvania
Railroad Company, The account is transcribed on _A_, this being a
sheet twice the width of a check. This form is made in duplicate, _B_
being the carbon copy which is filed as a record of authority for the
issuance of the voucher. The check itself, shown in _C_, is written on
the back of the original voucher. _A_. When folded, this form is the
size of a regular check and goes through the bank in the usual manner.
The endorsement of the payee is a receipt in full for the items covered
by the voucher.
This is a representative form of the folded voucher check. Naturally
the details recorded will vary in different businesses, but the general
plan is subject to slight changes. Some objection is raised by banks to
the folded form. The claim is made that considerable inconvenience is
caused in handling in the bank, by checks slipping between the folds.
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