Cyclopedia of Commerce, Accountancy, Business Administration, v. 01 (of 10)American School of Correspondence
General
Cyclopedia of Commerce, Accountancy, Business Administration, v. 01 (of 10)
American School of Correspondence
Accounting; Business; Commerce
When persuasion fails, the debtor should be notified that the account
is being placed in the hands of an attorney, or a collection agency.
But before suit is actually started, it is well to investigate the
probability of collecting a judgment. If a man is judgment proof, it
is much better to take the necessary steps to secure the return of the
goods. This is usually accomplished by requesting the express company
to call on the debtor for the package.
Every debtor has his vulnerable point; if that point is reached, the
money can be collected. The most successful collector is the one who
finds that point in the largest number of cases.
=Collections by Attorneys.= The handling of collections constitutes an
important part of the practice of many attorneys. It would naturally be
supposed that attorneys handling collections for their clients would
have an efficient system of records, but unfortunately this is not the
rule. Except in offices handling a large number of claims the methods
are very lax--there is an entire absence of a system that will reveal
the exact status of every claim. And yet to install a system that will
give just the information desired is very simple, and the operation
requires less labor than to handle the claims in a haphazard way.
[Illustration: Fig. 32. Attorney's Collection Card]
When a claim is received by an attorney, it should be given a
number, and registered in numerical order. The register should be a
book--either loose-leaf or bound--with headings for the date received,
names of debtor and creditor, amount of claim, amount collected, fees,
amount remitted, and date remitted or returned, as shown in Fig. 31.
This is not intended as a complete history of the claim, but merely as
a permanent record.
The papers in each claim should be placed in a folder. The old method
was to use a manila jacket or document envelope, to be filed in a
document file. The objectionable feature of this method is that the
papers must be unfolded for reference. A better plan is to use a
correspondence folder, such as is used in the vertical file, in which
the papers can be kept flat.
Whatever style of folder is used, all papers should be fastened--either
pasted, or by means of a paper fastener. On the outside of the folder
should be written the names of debtor and creditor, and the number
of the claim. The balance of the space on the folder can be used for
recording special information about the claim from time to time. These
claim folders should be filed numerically, according to claim numbers.
[Illustration: Fig. 33. Back of Attorney's Collection Card]
For a convenient record for daily reference, giving a brief history of
the claim, a card is found very satisfactory. The folders are somewhat
bulky and inconvenient for quick reference, and, except in special
cases, it is not necessary to refer to all of the papers. Brief notes,
which can be made on a card, will answer every purpose.
Public-domain text, read in full here on John Shaqi.
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