Cyclopedia of Commerce, Accountancy, Business Administration, v. 01 (of 10)American School of Correspondence
General
Cyclopedia of Commerce, Accountancy, Business Administration, v. 01 (of 10)
American School of Correspondence
Accounting; Business; Commerce
Such charts, supplying, as they do, complete working schedules for
the routine of each department, soon reduce the time taken by routine
tasks, which is of no little importance in the conduct of a well
regulated department. They fill a place in office routine analogous to
that of the working plan in the shop. The same idea can be carried out,
and will prove equally valuable, even in an office where the bookkeeper
does all of the work.
CHARTING SALARY AND WAGE DISTRIBUTION
=22.= We have seen how authorities, responsibilities and even routine
duties are most graphically represented by means of charts--the working
plans of the recording divisions of the business. For purposes of
record, the distribution of the expenditures for salaries and wages
of those who make up our organization is of equal importance to the
definition of the authorities and duties.
If the accounts are to be of value they must be correct, and they
cannot be correct unless every item is charged to the proper account.
The value of correct accounts is recognized. They do more than show
what we have received or the expenditures for a specific purpose during
a stated period; they show when and why an expense is increased or
decreased. With such information to point the way to economies in the
future, instead of records that show us merely the amount of an expense
already incurred, accounting takes its rightful place as one of the
most important functions of a business enterprise.
Probably more businesses have failed owing to the lack of proper
accounting methods than from any one other cause. Many a business has
been rejuvenated--turned from failure to success--by the introduction
of a system of accounts that truthfully portrays its activities. Few
business failures are the result of a failure to buy goods at right
prices, or to establish selling prices that show a profit. The more
usual cause is found in leaks in the expense account. Any method that
locates the leaks places us in position to stop them.
The chief value of accounting records lies in the opportunity afforded
for comparison. The fact that a certain expense amounted to $900.00
last month furnishes no information of special value; but when compared
with the amount expended for the same purpose two, three and four
months ago (if these expenses are analyzed and compared with production
or sales or whatever factor would affect the amount) the figures assume
an important significance. But if expenditures are erroneously applied,
if an amount has crept into an expense account that does not belong
there, the comparison had better not have been made. Thus is seen the
necessity of an absolutely accurate distribution.
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