Cyclopedia of Commerce, Accountancy, Business Administration, v. 04 (of 10) — John Shaqi
Cyclopedia of Commerce, Accountancy, Business Administration, v. 04 (of 10)American School of Correspondence
General
Cyclopedia of Commerce, Accountancy, Business Administration, v. 04 (of 10)
American School of Correspondence
Accounting; Business; Commerce
The first item in the journal in the preceding section is a debit to
Hiram Watson, amount $1.15. It is necessary to open an account in the
ledger, which is done by writing Hiram Watson's name at the head of the
page, above the date column on the left side of the page; in the date
column we write the date, April 2; in the folio column we write the
journal page, 1: and in the money column we write the amount, $1.15.
The number of the ledger page is now written in the folio column in the
journal, directly opposite the name of Hiram Watson.
The second transaction recorded in the journal is a purchase which
makes it necessary to open a purchase account in the ledger, to which
is debited the amount of the purchase $18.75. The first transaction
recorded in the journal is a sale, therefore the credit is to the sales
account. Since we are placing all sales in a special column, the amount
will not be posted until the end of the month, when the total sales
will be posted to the credit of the sales account as one item. In the
second transaction, the credit is to a personal account, and we open
an account in the ledger with Eureka Milling Co., following the same
routine in posting as with debit items, except that the item is posted
to the credit side of the account.
=Posting from Cash Book.= When posting from the cash book, it must be
remembered that all items on the left-hand page (which debit cash) must
be posted to the credit of some other account; and that all items on
the right-hand page (which credit cash) must be posted to the debit of
an account in the ledger.
Why cash received is entered on the left-hand page of the cash book,
and cash paid out on the right-hand page, is a point not always clear
to the bookkeeper. To obtain a clear view of this point, it should be
remembered that the cash book is nothing more or less than a ledger
account with cash, and cash received is entered on the left-hand page
(or debit side) for the reason that any account is debited for what is
received or is added to it.
We sell merchandise, for example, and the person is debited because he
receives it. We buy real estate; the real estate account is debited
because our real estate possessions are added to. Broadly speaking, we
(the business) receive the real estate; but, instead of charging the
amount to ourselves (the person), we charge it to _Real Estate_, that
we may know the amount of our real estate investment.
A customer pays us cash; cash is debited because our cash possessions
are added to. We might charge the amount to our account; but we prefer
to charge it to a cash account that we may know how much cash we have
on hand. We pay out cash; cash is credited because cash has gone out of
our possession. The main point of difference is that we post to other
ledger accounts direct from the cash book, which is itself a ledger
account, instead of journalizing cash transactions.
If cash transactions were journalized--
Cash
To Person
Person
To Cash
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