Cyclopedia of Commerce, Accountancy, Business Administration, v. 05 (of 10)American School of Correspondence
General
Cyclopedia of Commerce, Accountancy, Business Administration, v. 05 (of 10)
American School of Correspondence
Accounting; Business; Commerce
There are other cases where it is desirable to use this idea. For
instance, wholesale dry goods firms when purchasing dry goods from
eastern manufacturers request the latter when billing to use lot numbers
furnished by the purchaser. It is also necessary for the manufacturers
to bill the goods according to their own lot numbers. Hence it becomes
necessary to have both the customer's lot number and their own on the
sales sheet. This is accomplished by writing their own lot numbers
directly upon the sales sheets at the left of the invoice and then
making the invoice out in the regular way. This idea carries out the
customer's wishes, and always gives a comparison of lot numbers to the
manufacturers on their sales sheets. Flat-bed machines require wider
invoice, Fig. 15.
=Goods Purchased Outside.= It is possible to make a short cut in some
lines of business where the goods sold are not kept in stock but are
purchased from other firms in the same city. When placing the invoice in
the billing machine over the sales sheet, requisition blanks in
duplicate or triplicate can also be placed in the machine with the
invoice, and the items which have to be ordered outside written first on
the invoice. When all of these items have been entered on the invoice,
the requisition blanks may be removed, and the invoice and sales sheet
left in the billing machine, putting the remaining items which are to be
shipped and charged on the invoice (sales sheet). This occurs where
orders can be shipped complete.
This plan can also be used when writing up the order, where the billing
is done after the goods are shipped. It is to be remembered that there
is a great distinction to be made in handling the billing work of firms
who are able to fill their own orders complete, as contrasted with those
firms who have to wait until goods are shipped in order to determine
which items to bill. Some firms who always carry a complete stock are
able to make up an invoice and order blank, a label for the express
package, and a charge on sales sheet, simultaneously, because they know
that they can ship every item called for, and consequently do not have
to wait to see what items are shipped before billing them.
[Illustration:
Fig. 15. Form to Provide on Sales Sheet Information not on Invoice
]
=Unit Billing.= The unit idea in billing has grown considerably in the
last few years, notwithstanding that the size of the bills have to be
uniform, and as large an invoice has to be used for one item as for a
large bill. Many firms prefer the unit idea to the condensed sales sheet
idea.
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