Cyclopedia of Commerce, Accountancy, Business Administration, v. 05 (of 10)American School of Correspondence
General
Cyclopedia of Commerce, Accountancy, Business Administration, v. 05 (of 10)
American School of Correspondence
Accounting; Business; Commerce
Since the majority of listed stocks are designated by initials or
abbreviations in order to handle them with greater ease, some firms
prefer to run the stock ledger on the numerical plan. By this plan each
account is numbered and the accounts follow consecutively. Tabbed index
sheets occur at intervals of from ten to twenty numbers, showing the
location of any numbered account. With this arrangement it is necessary
to keep a separate index of the various listed stocks, with their
respective numbers, and to find an account the number of the stock must
first be ascertained. By constant handling and entering, the bookkeeper
becomes very familiar with the numbers and it is but little trouble for
him to locate an account. The greater difficulty would be for someone
who is unfamiliar with the books to find an account when wanted. Owing
to this fact, the alphabetical arrangement is preferred.
=29. Customers' Ledger.= Brokers who deal in grain and other food
products, cotton, and stocks, usually require ledger sheets slightly
differing, to keep a record of customers' accounts. The different
rulings are not frequently used for the same customer, as those who deal
in grain are not often stock manipulators. As interest is charged to the
customer for deferred payments upon stock deals, this item must be taken
care of in the ledger. Upon grain transactions, the balance on the
purchase price is not paid until the delivery of the goods, consequently
there are no interest charges upon these accounts until after maturity.
Fig. 13 shows rulings of six ledgers used by prominent brokerage houses
in Chicago and St. Louis, and a study of the different forms as to the
columnar arrangement will show how varied are ideas in regard to ledger
rulings. All of these forms are useful, and the choice is merely a
matter of individual preference. One thing which should be borne in mind
in regard to ledger rulings is that the information shown in the ledger
account should be exactly the same as that which it is necessary to
convey to the customer in his monthly or weekly statement. The reason
for this is that it should never be necessary to refer to any book
except the ledger in preparing customers' statements, and it will be
noticed in the statement of Logan & Bryan, shown later, that it is not
only a reproduction of the ledger account as to matter contained
therein, but also follows it exactly in form and ruling.
This book is used the same as any other loose-leaf ledger with the
exception that there is much more detail entered in these ledger
accounts than is usual in a mercantile business.
Not more than one account should be entered on one leaf, for the reason
that it is impossible to maintain a perfect alphabetical arrangement
unless each account is absolutely independent.
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