The class and case are determined by the rules laid down later. The space for remarks is to permit notation of any special features. When the solution is completed, the date and hour are noted, the language of text and key (if determined) are entered and a type number, to identify it with other ciphers prepared by the same method (but not necessarily the same key), is given to it. The file number is for convenience in filing and in preparation of a card index. The process of examination in an office with one examiner, one stenographer and one clerk, might be as follows: On receipt of a captured cipher with accompanying report, the stenographer makes four copies of the cipher on the typewriter. The clerk and stenographer then check the work. The stenographer then proceeds to fill out the first column and first two lines of the second column of the record blank from the report of the capturing officer, keeping the original cipher and two copies with the record. He may also fill out the first seven lines of the second column, if this data is on the captured cipher in plain text. In the meantime the clerk is counting and setting down the whole number of letters of the cipher and the occurrence of AEIOU, LNRST, and JKQXZ, while the examining officer is looking over the cipher for possible recurring groups of letters and underlining them when found. This work being completed, the examining officer is in a position, ordinarily, to decide on the class of the cipher and he may have found something in his examination which will lead him to the case under the class. The clerk in this preliminary count should keep track of the total occurrence of each of the fifteen check letters and not of the three groups given above. This takes a little longer but when done, the data for fifteen letters of the alphabet for a frequency table is completed, leaving only eleven other letters, and in Spanish, but nine, to be counted, in case it is necessary to prepare a frequency table. If the examining officer decides the cipher to be of the transposition class, no further work with frequency tables is necessary. The clerk should proceed to count and set down the number of vowels in each line and column and the examining officer should look for any occurrence of the letter Q and try to connect it with U and another vowel. The stenographer may be set to work putting the cipher into rectangles of different dimensions. The clerk's work gives data for possible rearrangement, for if the vowels are much out of proportion at any point, they must be connected with the proper proportion of consonants as a first step in rearrangement. Work with transposition ciphers must necessarily include much of the fit and try method. The details of this work are taken up later.