Postal service -- United States -- Second-class matter
The only balance sheet provided to the administrator or to the
legislator as a basis for judgment is one which leaves out of
consideration _all assets other than cash, and all liabilities
other than warrants outstanding, a part of the trust liabilities
and the public debt_. In the liabilities no mention is made of
about $70,000,000 special and trust funds so held. No mention is
made of outstanding contracts and orders issued as incumbrances
on appropriations; of invoices which have not been vouchered;
of vouchers which have not been audited. It is, therefore,
_impossible for the administrator to have in mind the maturing
obligations to meet which cash must be provided; there is
no means for determining the relation of current surplus or
deficit_. No operation account is kept, and no statement of
operations is rendered showing the expenses incurred--_the actual
cost of doing business_--on the one side, and the revenues
accrued on the other. There are no records showing the cost
of land, structures, equipment, or the balance of stores on
hand available for future use; there is no information coming
regularly to the administrative head of the government or his
advisers advising them as to _whether sinking-fund requirements
have been met, or of the condition of trust funds or special
funds_.
It has been urged that such information as is above indicated
could not be obtained, for the reason that the accounts were
on a cash basis; that they _provide for reports of receipts
and disbursements only_. But even the accounts and reports of
receipts and disbursements are on a basis which makes a true
statement of facts _impossible_. For example: All of the trust
receipts and disbursements of the government, other than those
relating to currency trusts, are reported as “_ordinary receipts
and disbursements_.” The daily, as well as the monthly and annual
statements of disbursements, are mainly made up from advances to
disbursing officers--_that is to say, when cash is transferred
from one officer to another it is considered as spent_, and the
disbursement accounts and reports of the government so show
them. The only other accounts of expenditures on the books of
the Treasury are based on audited settlements most of which
_are months in arrears of actual transactions_; as between the
record of cash advanced to disbursing officers and the accounts
showing audited vouchers, there is a current difference of from
_$400,000,000 to $700,000,000, representing vouchers which have
not been audited and settled_.
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