Cyclopedia of Commerce, Accountancy, Business Administration, v. 01 (of 10) — John Shaqi
Cyclopedia of Commerce, Accountancy, Business Administration, v. 01 (of 10)American School of Correspondence
General
Cyclopedia of Commerce, Accountancy, Business Administration, v. 01 (of 10)
American School of Correspondence
Accounting; Business; Commerce
It is seldom that a foreman or a clerk will resent a change if he is
made to feel that he is, in part at least, responsible for the change.
When new systems are introduced in the shop, the foremen are quite
likely to look upon them as a means of checking up their departments--a
sort of police supervision. The writer has had considerable experience
in the introduction of systems into factories, and has invariably found
that the coöperation of the shop foreman could be secured by asking
for his advice. Before prescribing a form or a system of records for
a department, he has made it a point to discuss the difficulties with
the foreman, always leading the foreman to put forward what seemed to
him the greatest difficulties, and then when these have been apparently
solved, to ask the foreman if he does not think such and such a plan
would work. When dealing with particularly obstinate foremen he has
even gone so far as to suggest a plan which is plainly impracticable,
for the very purpose of leading the foreman to suggest a practical
solution. Needless to say, in such cases the foreman gives the plan his
hearty support, because he has been made to feel that the importance of
his suggestions has been recognized.
_Committee Meetings._ The frequency of meeting of the committees herein
suggested must be decided by each manufacturer. No hard-and-fast rules
can be laid down, but generally these suggestions will apply:
General factory committee, weekly.
Departmental factory committees, once in two weeks.
Job bosses and general foremen's meetings, monthly.
Sales committee, weekly.
Advertising committee, monthly.
Organization committee, monthly.
_Committee Secretaries._ At each committee meeting, a stenographer
should be present to act as secretary. When no record is kept,
discussions are quite likely to be rambling rather than confined to a
specific subject. Then, too, matters which were discussed at the last
meeting have grown hazy, and if a man who is responsible for putting
into operation a given suggestion has failed in his duty, there is
always the chance that no one will think of it at the next meeting
unless he brings it up. If, however, an exact record is kept of these
discussions and full reports are delivered to every member of the
committee before the next meeting, a foreman, or other member, will be
very careful about making statements or promises unless he knows that
they can be fulfilled.
Where possible, it is best to have the same stenographer act as
secretary to all committees, as he will become familiar with their work
and can handle it much more expeditiously.
THE SUGGESTION PLAN
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