The Ontario Archives: Scope of its OperationsFraser, Alexander
History
The Ontario Archives: Scope of its Operations
Fraser, Alexander
Archives -- Ontario; Ontario. Bureau of Archives
The Ontario Bureau of Archives, organized in 1903, is equally related
and attached to all the Government departments, and receives all papers
and documents of record value or of historical interest, not in current
use, from all branches of the public service. When possible, these
documents are classified, calendared, and indexed.
The archives originating in the legislative assembly are: The Scroll of
Parliament--the documents known by that title being the notes and
memoranda made by the clerk, of the routine proceedings of the house
during its sessions; the original signatures of the members of the
legislative assembly subscribed to the oath of allegiance when "sworn
in" as members of the assembly, the signatures being written on
parchment; copies of the statutes in the form in which they have been
assented to and signed by His Honor the Lieutenant Governor. These
copies are printed on good paper, and after having been assented to
become the originals of the statutes in force; and the original copy
pertaining to the consolidated statutes.
Among the assembly archives are the manuscripts of all sessional papers
not printed (a sessional paper is a return called for by order of the
house, whether printed or not, and the reports of departments and all
branches of the public service presented to the house); the originals of
all petitions presented to the house (these are not printed); the
originals of bills in the form in which they are presented to the house;
and copies of bills amended during their passage through the house. The
original copy of sessional papers which are printed is returned with the
proof sheets to the department or officer issuing the same.
Naturally next in importance to the records of the legislature are those
of the executive council or Government. All matters requiring executive
action are brought before the council upon the recommendation or report
of the minister having the subject matter in charge. The recommendation
or report is addressed to His Honor the Lieutenant Governor in Council.
The reports of the committee of council are signed by the prime minister
as president, are counter-signed by the clerk and submitted to the
lieutenant governor for approval, after which the document becomes and
is known as an order of His Honor the Lieutenant Governor in Council.
Effect is given to orders in council affecting the general public by the
promulgation of them in the Ontario Gazette; otherwise by the
transmission of certified copies to the departments or persons
concerned. The original orders (together with the recommendations,
reports, and papers upon which they are based), after being registered
in special journals, become most valuable records and much in request.
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